MAXIMUM NUMBER OF QUICKBOOKS DESKTOP LIST ENTRIES (LIST LIMITS AND CUSTOM FIELDS)
HOME If you are currently on Pro or Premier, and need additional entries, consider upgrading to Desktop Enterprise. To see if Enterprise suits you, along with any active promotions, please contact our sales team at Here’s the menu of QuickBooks Desktop maximum quantity of list entries (list limits and custom fields) that will help you manage your business data file. List limit for QuickBooks Desktop for Windows List name1 Max wide range of entries (Pro, Premier) Max amount of entries (Enterprise) Chart of Accounts 10,000 100,000 Total names: Employees, Customers, Vendors, as well as other Names combined 14 500 (individual limits of every list is 10 500 >100,0002 Items, including inventory items (group items can contain only 20 singular items) 14,500 >100,0003 Items in a listing assembly or sub-assembly 100 500 Job types 10,000 10,000 Vendor types 10,000 100,000 Customer types 10,000 100,000 Payroll items 10,000 10,000 Price Levels 100 750 Classes 10,000 100,000 Terms for receivables and payables 10,000 29,000 Payment methods 10,000 10,000 Shipping methods 10,000 10,000 Customer messages 10,000 100,000 Ship To addresses 10,000 10,000 Memorized reports 10,000 29,000 Memorized transactions 10,000 50,000 To complete notes 10,000 100,000 Sales Reps 10,000 10,000 Sales Tax Codes 10,000 10,000 Group Items & Sales Tax Group Items 50 50 Advanced Inventory Sites N/A 1,000,000 Advanced Pricing Price Rules N/A 100,000 Contacts No limit No limit Custom Fields 20 45 Item custom field 5 15 Customers/Vendors/Employees custom fields 154 304 1Some of the items when you look at the list are not available in previous versions of QuickBooks Desktop for Windows. 2QuickBooks Desktop Enterprise 14.0 and later versions allow you to add up to one million names (e.g. customers, vendors, employees) or more to at least one million items (e.g. inventory, non-inventory, and service items). Some performance degradation is likely as the lists approach these size thresholds. 3 Current QuickBooks Desktop users can check out the size and or lists of the QuickBooks Desktop company file by pressing the F2 key or Ctrl+1 and look for File Size in the File Information section of the window or List Information section. 4Customers/Vendors/Employees – 15 and 30 totals are a mixture of custom fields for customers, vendors and employees. In Pro/Premier, although there is a complete of 15 custom fields, you cannot do have more than 7 per category. For instance, you could have only 7 custom fields for customers, 7 for vendors and 1 for employee. In Enterprise Solutions, although there is an overall total of 30 customer fields, you simply cannot have more than 12 per category. As an example, you might only have 12 custom fields for customers, 12 for vendors and 6 for employee. List limit for QuickBooks Mac Desktop List name1 Max number of entries Chart of Accounts 10,000 Items, including inventory items (Group items can only contain 20 individual items) 14,500 Job Types 10,000 Vendor Types 10,000 Customer Types 10,000 Purchase Orders 10,000 Classes 10,000 A/R Terms and A/P Terms added together 10,000 Payment methods 10,000 Shipping methods 10,000 Customer messages 10,000 Memorized reports 14,500 Memorized transactions 14,500 To Accomplish List 10,000 Names added together (Employees, Customers, Vendors, as well as other Names) 14,5002 1Some associated with the items into the list are not for sale in earlier incarnations of QuickBooks Mac Desktop. 2Any one of these simple lists can contain up to 10,000 names nonetheless they cannot exceed 14,500 combined. Some practical limitations QuickBooks Desktop is perfect for smaller businesses with 20 or fewer employees and annual revenue of less than two million dollars. The ideal usage of QuickBooks Desktop would be to keep at the least 2 yrs of detailed transactions in an organization data file in order to run comparative reports and possess prior-year project information. The rate of growth of QuickBooks Desktop company data files varies significantly from company to company. There isn't any “average” or “typical” data file size, since businesses track different information. How quickly a file grows depends on the sheer number of transactions, the actual quantity of information entered per transaction, plus the quantity of “links” per transaction. Example Somebody who enters 500 1-line invoices each month might find that their data file is smaller compared to another person who enters 100 5-line invoices per month, while somebody who usually receives five separate payments per invoice would have a larger file than an individual who typically receives only one payment per invoice. To estimate if QuickBooks is right for your small business, make the average amount of monthly transactions (remember, an invoice, payment, and deposit will be three separate transactions, and a bill and bill payment would count as two), and multiply by 2 KB to find out approximately how much the info file will grow each month. Example In case the company enters on average 300 transactions each month, the data file would grow approximately 600 KB per month (300 x 2 KB = 600 KB) or 7200 KB per year (600 KB x 12 = 7200 KB). In the event that annual data file size is not as much as 15,000 KB, then QuickBooks must certanly be a lot more than sufficient when it comes to company. Observe that the two KB multiplier will not include list information (which will also grow as new names are added to the file), and it is only an approximation that could never be a suitable estimate for several QuickBooks company data files. If you are unable to create Maximum Number Of List Entries In QuickBooks please contact our experts. If performance becomes a concern or perhaps you decide you do not want to help keep detailed transactions for prior years, you are able to condense a QuickBooks company data file. Before you condense, please read Condensing data within the QuickBooks User’s Guide (when you look at the chapter preserving your data) or see the QuickBooks Help topics under the keyword condense. (Both an individual Guide and QuickBooks Help are observed on the QuickBooks Help menu.)
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